Wedding Day Run Sheet

As Brisbane Wedding Photographers, we often get asked about timing for your wedding day.

We love to be involved in the planning process and help with timing on the day as much as possible.

Here are a few tips that may help when it comes to booking your wedding photographer and choosing what time you would like them to start.

This is a rough idea of a timeline for a wedding day from a photographers perspective, based on a 6pm Sunset. (This would be our ideal timeline based on an ‘all in one’ venue - remember to take extra time into account if there is travel time required in-between)

11.45 - 12.40pm Groom Prep (If you have 2 photographers, bride and groom prep can be done at the same time by having one photographer with each of you)
12.45- 2.15pm - Bride Prep
2.30pm Photographer arrive at Ceremony
3-3.30pm Ceremony
3.30 - 4pm Congratulations
4 - 4.30pm Family Photos
4.30 - 6.15 Location Photoshoot
6.15 Photographer arrive to Reception
6.25 Guests Enter Reception
6.35 Bridal Party Entrance
7pm Main meals (Check with your venue on how much time they need to serve and clear tables)
7.30pm Speeches/ Cake Cutting
8.30pm First Dance

Our Advice:

Groom prep: We recommend having your photographer for about 45min to 1 hour. If you have a large bridal party or lots of people getting ready together then extra time may be required.

During this time we take some photos of the grooms details such as his tie, cufflinks, shoes, watch, rings and anything else that he has that is special for your wedding day.

After we do a few details, we will ask the boys to get dressed and as they do, we capture them putting their ties, vests, cufflinks, jackets on. Followed by a few photos with the groom and groomsmen and then a couple of photos with mum and dad if they are there too.

We have a fairly natural approach to this part of the day. We like to capture things as they happen and capturing the exciting and build up to what is about to happen.

Bride prep: We recommend having your photographer with you for about 1.5 - 2 hours.

We like to arrive just before your hair and make up is due to finish and this is so we can capture some photos of your hair and make up being completed. While you’re hair and make up is getting finished off, this is a great time for us to capture the Brides details such as your flowers, shoes, jewelry, perfume etc.

Before the bridesmaids start getting dressed, we love to get some fun and natural photos of you and your bride tribe altogether - even having a champagne or just relaxing a little bit before getting dressed.

We will ask the bridesmaids to get dressed first then they can help the bride get ready. We also suggest that your mum and dad are dressed by this time too if you would like them in some photos or if you would like them to help you get ready.

We capture those final getting ready moments, mum or your bridesmaids doing up the back of your dress, putting on jewelry and shoes etc.

If your dad or even your mum or bridesmaids haven’t seen your dress yet, doing a first look/ dress reveal with dad can be really nice too.

Your photographer will then take some formal photos once everyone is dressed and then spend a bit of time getting some beautiful portraits of the bride before she leaves.

Your Ceremony: It’s important that your photographer arrives before the bride. We like to plan to arrive about 30min before your ceremony starts. (If you have a videographer, they may need to arrive about 45min beforehand to set up)

This gives us time to take some photos of your ceremony all set up, guests arriving and the boys waiting. It also gives us a chance to speak with your celebrant if they have any special requests or if they need to let us know about anything specific.

After your ceremony, your guests will want to congratulate you so we advise to allow around about 20-30 mins for your guests to give you a hug and say hello and then about another 30 mins for group and family photos.

Location Photoshoot: Having between 1 hour to 1.5 hours for your photoshoot is ideal.

If you have a large bridal party, then having longer is great as it allows your photographer to get a range of photos with everyone. If you have a photoshoot with just the two of you then having around 1 hour on location is great.

Remember to allow for any travel time in between locations

Time saving tips:

• If you don’t want to stay away from guests for too long, you could consider just having a photoshoot with the two of you and leave the bridal party to mingle with guests.

• You may like to spend 30min or so having canapes with your guests before heading to photoshoot (Just take this time into consideration)

• You may like your bridal party to just stay for photos for 15min and then they can join your guests while your photographer focuses on some couple photos. (This can speed up your photography session as there are less people)

Reception: Allow for your photographer to be inside reception about 15-20 min before guests enter to capture some photos of the room all beautifully set up. (After all there is a chance you may not get to see it without people in the room), this also allows for your photographer to be set up and ready for the bridal party entrance.

Every reception runs a bit differently and has different timings for your formalities (Cake cutting speeches and first dance). If you would like a full day coverage, our recommendation is to have your photographer finish up about 30 -45min after your first dance. This allows them to capture all your formalities along with a few fun photos of everyone on the dance floor.

Of course, if you are doing a sparkler exit or a farewell then having your photographer stay right until the end is a great way to truly capture all the moments of the reception too.

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If you have any questions on planning your wedding day or would like a hand with working out run times for your wedding day, feel free to get in touch with us. We have attended over 600 weddings and are always happy to lend a hand in working out your wedding day run sheet.

We also have wedding day run sheets that we give to all our couples to help your day run smoothly.

These times above are just a guideline, every wedding day is a bit different and the types of photos that you would like may also differ. Most importantly, speak with your photographer and videographer before locking in your ceremony and reception timeline just to make sure you have allowed enough time to capture the photos that are most important to you.

Happy Wedding Planning xo

- The Everlast Studios Team

Boulevard Gardens - Brisbane Wedding Venue

Boulevard Gardens is a venue located in Indooroopilly. It’s a short drive from Brisbane city. The venue has beautiful gardens that are really nice for intimate ceremonies.

They also have a couple of different reception areas for you to choose from. The location is central to many great hotels to get ready in and close by many great locations for photoshoot.

We’ve worked with lots of great suppliers at Boulevard Gardens. When you book the venue, get in touch and we’ll let you know our faves and why.

Check out some photos from a couple of recent weddings. Feel free to get in touch with us if you have any questions.

Jumping Castle makes for a fun wedding day!

Since the unmentionable happened in 2020 Joel and Rebecca decided that no matter what, they were getting married! Dancing restrictions came into place so Joel and Rebecca decided to hire a jumping castle as they didn’t want to miss out any of the fun given a dance floor wasn’t allowed.

The jumping castle was set up for the wedding ceremony. Being a white jumping castle, it was very wedding appropriate and made for a great backdrop:

Both Rebecca and Joel arrived to the ceremony in Combi vans. The ceremony was officiated by Brisbane wedding celebrant Natasha Hill and straight after the ceremony even the bride and groom had a jump on the jumping castle with a few guests!

Bella Brides did an amazing job with Rebecca’s hair and makeup, she looked amazing all day and night! (Even with jumping on the jumping castle, her hair was perfect!)

While we went offsite for a few photos, guests stayed to enjoy the music supplied by Brisbane’ DJ and MC DJ BRAD.

Congratulations Joel and Rebecca on a beautiful wedding day. It was so much fun :)

The Calile Hotel, Brisbane

The Calile Hotel is located in Brisbane City with the most stunning city backdrop. The Calile Hotel features the most beautiful rooftop with a unique view over the city. It makes for a beautiful backdrop.

The hotel is unlike any other Brisbane hotel. There is a ‘home away from home’ feeling and looks like a place from a magazine. But I will stop talking/writing and let the photos do the talking.

Nicole and Tony had a small wedding with their closest family and friends. The ceremony was officiated by Brisbane wedding celebrant Natasha Hill.

Ocean View Estates Sunrise Breakfast Wedding

When we first met with Jeremiah and Danielle and they told us it was a 4 o’clock start, we had to double check that they were referring to AM. It was an early start, but everything about the day was just perfect.

They had a winter wedding at Oceanview estates which is located at Mt Mee.

Their wedding was an absolute perfect winter morning. We started prep around 4am while it was still dark. Just as it started to get light, we made our way to the ceremony to set up.

Danielle walked down the aisle just as the sun was coming through the mountains.

The ceremony was officiated by Pastor Karolina Gunsser from Citipointe Church

Check out the video:

After they became husband and wife, the first thing they did was have Bacon and Eggs for their wedding breakfast - doesn’t get much better then that :)

The morning was a really relaxed and fun sunrise wedding. Ocean View Estate put on a beautiful hot breakfast with Tea and Coffee for everyone. We heard speeches from the Maid of Honour and Best Man and everyone spent the time just chatting and mingling.

After it was all finished, we headed out for a short photoshoot with the newlyweds.

Congratulations Jeremiah and Danielle on your wedding day!

KFC Wedding - First KFC Wedding in the world

The leap year saw something very exciting for Everlast Studios! We were hired by KFC to capture the first KFC Wedding in the world!

Here is the video the Today Show shared:

It was such a privilege to be asked by KFC to capture this wedding for them. Being KFC, we supplied them with all the photos and RAW footage for them to edit. I have to say though, it is so exciting seeing our photos and video on The Today show, Channel Seven news, news.com.au and many other media outlets.

This is straight from the article from News.com.au:
Your wedding day is one that you’re supposed to remember for the rest of your life, but one Queensland couple’s memories will be forever tinged with greasy fried chicken and questionable gravy.

In a world-first, chicken-obsessed Kate and Harrison Cann from Toowoomba have taken the plunge and are the first couple to tie the knot through KFC’s official wedding service.

At the finger-lickin’ event, 150 guests descended on the family property in Highfields to witness the couple say “I do” as the KFC-themed celebrant wedded them in holy matrimony

If you love your KFC, you should check out how to get KFC to cater your wedding too!

The guests loved it, the food was amazing (of course!) and everyone got involved and had such an awesome time celebranting.

It was a very unique wedding and we were so excited to be part of something so special, fun and unique!

Contact us if you are looking for a photographer and/ or videographer for your wedding day :)

Wedding's at Tiffany's, Maleny

Weddings at Tiffany’s in Maleny is a stunning venue with so many beautiful photography options. From the minute your guests arrive, they are greeted with the most stunning views across the mountains. The view from Tiffany’s is spectacular and really is one of a kind.

We love this image from Nick and Laura’s wedding day where their grandma arrived a little bit early and just sat in the chapel admiring the stunning view for a few mintues before the other guests made their way in.

There are lots of great accommodation places close by to Tiffany’s so the girls and guys can get ready near by each other but yet far enough apart to not see each other on the morning of the wedding.

Tiffany’s have it all for guests. There is parking available just over the road. The whole team are so attentive on the wedding day with everything, from making sure your guests find a seat, to organising the arrival of the groom.

At Tiffany’s, the groom also gets to walk down the aisle which is a really special moment for the boys. When the bride arrives, the staff make sure noone sees so when the chapel doors open - it is an absolute breath taking moment to see the bride for the first time.

There are many amazing celebrants that will work with Tiffany’s. Tiffany’s don’t allow the use of microphones inside the chapel as the acoustics in the chapel provide a bit of an echo to make sure everyone can hear. If you are having a videographer, it’s great to find someone who has worked at Tiffany’s before as their is a bit of a trick to getting the audio correct if filming your ceremony.

When it comes to some photos after the ceremony with just the two of you and your bridal party photoshoot, you are spoiled for choice around Maleny. There is the beautiful One Tree Hill only 1 min up the road, Agapanthus Farm is a beautiful location with lots of tall trees, there is also Mary Cairn cross park which is where we went with Nick and Laura. Check out some of their photos below.

Something fantastic about Wedding photos at Tiffany’s is that if you would rather stay with your guests, there are a few amazing spots all on site including inside the chapel as the sun is setting, their beautiful love swing and just around the garden. So there are great opportunities if you would rather stay longer with your guests and have a mini photoshoot on the property of Tiffany’s. So many choices!

Weddings at Tiffany’s have the most beautiful reception room. There are many ways to set up the room from long tables to round tables and you can choose what suits you and the number of guests you have.

The service is always great, the food is just AMAZING! We can’t fault it.

We love capturing wedding receptions and all the special moments such as your speeches, your cake cutting, your first dance and lots of general mingling.

If you are looking for a wedding photographer or videographer, be sure to get in touch with us, click here!

Redcliffe based Family Photographer

As Redcliffe based weddings photographers, we also love the opportunity to capture beautiful family photography at a location of your choice. Being based in Redcliffe, we know lots of great spots for family photos around the Redcliffe peninsula, but also throughout Brisbane. We travel anywhere to capture family photos, so get in touch with us and lets start talking about the best way to capture your family.

These are a couple of family photos we have recently captured. We love to capture who you are - if you have a fun family then we want to bring out the ‘fun’ we want you to interact and laugh and have a good time. If you would like a posed family photo, we have the knowledge and ability to create an amazing photo that you will cherish.

We often get asked the question “When should we get our family photos done”? In our opinion, Family photos are so important and should get updated on an annual basis.

Get in touch with us today and organise a time for your family photography session.

Victoria Park Wedding Photography and Videography

Victoria Park Golf Complex in located in the heart of Brisbane, They have a selcetion of function rooms and ceremony spaces to choose from for your Wedding Ceremony and Wedding Reception.
There is lots of green grass for your photos and lots of nearby locations if you would like to go offste for bridal party photos.
Victoria Park has multiple function rooms to choose from depending on number of guests.

As Brisbane wedding photographers and Brisbane wedding videographers we have captured many wedding at Victoria Park and every time the venue is just amazing. You have so many options in styling the rooms the way you want.

Victoria Park has areas suitable for your wedding ceremony, bridal party photos and your wedding reception. It’s often quite popular to pop down to UQ for Bridal Party photos too as it’s so close by and provides a slightly different back drop to the golf course.

There is lots of parking at Victoria Golf Club so it’s easy for guests to get there and park cars and being so close to the city, you can choose from so many hotels that are close by to get ready in. We always love doing your prep wedding photography in Brisbane City in a nice hotel

Victoria Park Golf Complex is nice and close to the city so it’s easy for the bride and groom to get ready in a beautiful city view hotel and for friends and family to stay close by, especially if they don’t live in Brisbane.

One thing that is extra special about Victor Park Golf Complex for your wedding day is, they are one of the few inner city venue’s that allow fireworks. So if you are looking for something that really gives your day an extra wow factor, check out the option of some fireworks. They make for some beautiful wedding photos too.

Corporate Headshots and Portraits

We have some exciting news! Our Redcliffe photography studio has officially opened and we are offering specials for corporate headshots or business profile photos.

Check out our Corporate Headshots page on our website for some of our work and our packages.

Our Redcliffe photography studio is located 30min north of Brisbane CBD or about 15min from North Lakes. We are open by appointment only. We specialise in corporate headshot photography, professional portraits, model and casting profile photography, pet photography and have the perfect space for filming corporate video’s

Our corporate headshots can be used for LinkedIn, websites, publications and marketing materials. We will supply you with high resolution images for print and re-sized images for optimal web resolution.

Our team has the experience to guide you through how to pose, how to sit or stand. We understand lighting and adjust our lighting to give you the most flattering images that we know you will love. We have been Redcliffe headshot photographers for a few years and now have our own studio space to make it easier for you.

To book an appointment, just give Lauren a call on 0433128277 or click here to send us an enquiry. We are only open by appointment, but flexible on times. We do our sessions at anytime of the day or evening, so you can come during work hours or come by after work.

We also travel to you. Whether you are a local Redcliffe business after professional headshots, or located in Brisbane, Sunshine Coast or the Gold Coast. If you have a small team, we understand that it may be easier for us to come to you. All we need is a space and access to power to take your professional headshot. We bring our own backdrop, lighting and any gear we need. We recommend this option if you have a team of 5 of more people.

We can also work with local businesses in photographing your team as they are ready. Just give them our phone number and we can have your team come to us when it suits them. You don’t need to come altogether.

We also have a redcliffe based hair and make up artist who works with us and can be available if you would like professional hair and make up.

We live in a world where people like to connect with each other. By having a professional lifestyle or portrait session, we provide professional headshot images that bring out who you are and what you do keeping your images professional and real.

Our team works with you to provide a small collection of professional images.

We are happy to come to your workspace, or would love to invite you to our Redcliffe photography studio

Fun Brisbane Wedding Ceremony Video

Your Wedding Ceremony is the most important part of your wedding day so make sure you talk to your celebrant about exactly what you want included in your ceremony. Once your wedding ceremony finishes, it’s time to celebrate!
As Brisbane Wedding Videographers, we capture your wedding ceremony in full from when the Bride walks down the aisle to when you walk back down the aisle married.

One of our favourite parts of the wedding day, is the moment the ceremony finishes and you walk down the aisle and it clicks that you are now a husband and wife :)

We love to video all these moments on your wedding day including your family friends congratulating you. It’s really important to allow this time after the ceremony and not rush off right away for your wedding photos.

Here is a short video we put together from many Brisbane Wedding’s we have captured on video with so many couples having fun as they exit their wedding ceremony.

If you are looking for a Brisbane wedding Videographer, Contact us today!

Weddings in Redcliffe, QLD

The newest hotel on the Redcliffe Peninsula is The Sebel at Margate Beach which offers the perfect location for your wedding day.

The Sebel hotel at Margate has a beautiful Rooftop Terrace which has amazing views across Moreton Bay. It provides the most beautiful location . There are lots of great places for your wedding day photography. As local Redcliffe based wedding photographers, we know all the good spots for photos including a few sneaky locations that only the locals will tell you about.

The Sebel at Margate Beach has beautiful rooms for getting ready with lots of character and natural light. which is a great location for your hair and make up artist to come to you and beautiful spots for photos while you are getting ready for to marry the love of your life.

The Sebel at Margate as lots of connections with some amazing suppliers, this wedding ceremony and reception set up was styled by the team at funcionz who are a local business and have an amazing eye for design and style. Check them out - https://www.funcionz.com.au/

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If you are looking at getting married in Redcliffe and after a Redcliffe wedding photographer or a Redcliffe wedding videographer, get in touch and we would love to show you more photos and videos of local Redcliffe weddings.

The team at the Sebel at Margate Beach are so lovely, let them know you have seen our photos of their venue when you chat to them about your wedding day.

Wedding photography at Tiffany's, Maleny

Wedding’s at Tiffany’s is a beautiful venue for your wedding photography. They have a gorgeous white chapel with amazing views of the Glass house mountains.

Wedding’s at Tiffany’s have staff who are friendly and helpful and it is always a pleasure to capture your wedding photography at a high end wedding venue.

Whilst being Redcliffe based wedding photographers and videographers, we travel to the Sunshine Coast often.

This is some wedding photography we have recently captured at Tiffany’s Venue, Maleny for the wedding of Brian and Katie. Katie got ready near by at Spicers tamarind retreat which was a very beautiful and relaxing way to spend the morning of the wedding getting ready.

Katie had her hair and make up done by Bella Brides who travel to Maleny and do the most beautiful job in getting the girls ready.

Their wedding Ceremony in the small white chapel at Tiffany’s was just beautiful. They had many family and friends come to witness this very special occassion. Their celebrant was Felicity McShane from Fusion Elements. Felicity always does such beautiful ceremonies, she really personalises them. She told the story of Katie and Brian and how they got to be where they are today. There may have been a few happy tears by many guests including the bride and groom :)

When choosing a wedding photographer for your Wedding at Tiffany’s, be sure to make sure they get a photo of the view, after all, it’s priceless!

After their ceremony we captured their family photos with the outlook of the amazing view as a backdrop for the photos.

There are so many beautiful places for wedding photos with your bridal party, there are lots of great places at Tiffany’s. If you would like to stay on site and Tiffany’s, there is no need to travel anywhere else. However, many also take the opportunity to visit the famous One Tree Hill which is just up the road, there are also another couple of iconic spots near by - just ask when chatting to your wedding photographer.

Wedding’s at Tiffany’s have the most beautiful wedding reception venue that can be set up in many different ways depending on the number of guests.
This wedding was styled by Sharon from All Perfectly Planned who added the amazing finishing touches.

The MC and DJ for this wedding was DJ Ryan Hancock who had his photobooth set up, along with his dancing on a cloud effect for the first dance. It creates something extra special about the first dance.

Check out some of their wedding reception photography. We had 2 photographers at this wedding so we could offer lots of great angles and lots of extra photos too.

When we have the opportunity, we love to sneak out of the reception for some night time photos, this gives you a chance to get away from the party for a few mintues and really take in the day with your new husband/wife.

At Tiffany’s, the staff turn all thelights on in the chapel and provide the perfect opportunity for some night time wedding photography.

The most heart felt, beautiful love story - Bride with SMA marries the love of her life

We were absolutely honoured to be asked to do the wedding video for Natalie and Cameron who were married in Sydney. Whilst we are Brisbane wedding photographers and videographers based in Brisbane, We traveled to Sydney to film this incredible wedding day.

Natalie has a rare condition called Spinal muscular atrophy (SMA) which is a condition that affects the motor nerve cells in the spinal cord. Because of this, Natalie’s wheelchair is a part of her every day life.

Their wedding day was one of the most emotional and beautiful wedding’s, watch their wedding video below for a glimpse -

Cameron’s family is from Scotland so he wore a wedding kilt with his family tartan. This was a suprise to his mum, so we did a first look with mum and the groom on the morning of the wedding so she could see his wedding kilt.

As wedding photographers and videographers, we love the opportunity to capture these moments on the morning of a wedding.

Leading up to their wedding day, we spoke to the bride about capturing photo’s of them as she knew that being a bride in a wheelchair was something a little bit different. Natalie told us that she doesn’t see any photos of brides in wheelchairs. We had lots of great ideas for wedding photos and we discussed these prior to the wedding.

As a wedding photographer, it is a real privilege to be trusted to capture the wedding days of so many couples.

Having a bride in a wheelchair didn’t change anything for us on the wedding day, we captured their wedding video and wedding photography as we would with any couple. We had to change a couple of posing techniques, in fact it turned out to be one of the most beautiful love stories we have had the pleasure of telling.

Elope to Brisbane Packages

A team of professional award winning wedding suppliers have teamed up to provide an all inclusive wedding package perfect for a small, intimate wedding without you having to worry about all the small things. We have taken care of everything for you including your Brisbane wedding photography. All you need to do is turn up with a couple of witnesses and promise forever to the one you love.

These are a few Brisbane wedding photos from an elopement package we put together for Peter and Casey recently in Brisbane’s city suburb of West End along with wedding photos on the Brisbane river.

Suppliers include:
Celebrant - Natasha Hill from Hills Celebrant Services
Brisbane Wedding Photographer - Everlast Studios
Hair and Make up Artist - Bella Brides
Flowers - Brisbane Fresh Flowers
Stylist - Beautiful Weddings
Cake Artist - Elegantly Frosted

We had the most wonderful day with Peter and Casey, their Brisbane wedding ceremony was really beautiful and emotional. They had a close selection of family and a couple of friends who they chose to invite to celebrate their wedding day with them. They chose for a Monday wedding in Brisbane and after their ceremony, they had a small lunch with their guests at a local Brisbane venue.

If you are interested in a Brisbane wedding photography elopement package where we look after all the details for you and take away the stress that can come with wedding planning then get in touch with Everlast Studios, a leading Brisbane Wedding photographer, and lets chat about what you want.

Fraser Island - Kingfisher Bay Resort

We live in a piece of paradise in Australia spoiled with the number of amazing wedding and honeymoon locations. Fraser Island, QLD is the world’s largest sand island and is a popular wedding destination. Beacuase of it’s beauty and location, many will stay and have their honeymoon there too! (Why wouldn’t you!) It’s a great spot to invite all your guests to stay and make a real weekend or week of celebrating. (Of course it’s close enough to the mainland and easy for guests to get back to the real world if they need to)

Kingfisher Bay Resort have multiple ceremony and reception locations to choose from with beach or rainforest backgrounds and offer some of the most beautiful sunsets.

One of the most asked questions and comments from couples looking to book their wedding on Fraser Island is “Do you travel to Fraser Island"?” and that it’s often hard to find vendors that do.
Kingfisher Bay is amazing with any vendors and suppliers and they make it really easy for us to come over to the island. We love the staff at Kingfisher and it’s a pleasure and an honour to be chosen to capture for your wedding day so YES, absolutely we travel to Fraser Island :)

We also love a bit of adventure, so if you are up for a drive on the beach or have time for a trip out to Lake McKenzie, we are always up for that - we have a 4wd and are trained in off road driving.

This gorgeous ceremony and reception was set up by Beautiful weddings - fraser coast who do an amazing job in styling ceremonies and receptions.

One of the things we love about weddings on Fraser Island is being on an island, it feels like you are so far away from the rest of the world, yet you are so close. There is a real relaxed ‘island’ vibe and it feels like a mini holiday.

They have everything at the same location - great rooms for getting ready, a short walk (or golf buggy drive) to the ceremony spots and easy access to reception. The only decision is where to go for some photos with so many choices - we are happy for you to leave that decision to us :) But we would definitely recommend sunset at the Jetty and on the beach.

They also have some great spots for your guests to enjoy drinks and canapes while you are having a few photos and the venue put the finishing touches on your reception (eg. lighting the candles)
This Reception was styled by the amazing Beautiful Weddings. We loved this floral backdrop for the bridal party table :)